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Author Guidelines

GENERAL TERM

ADMINISTRATION REQUIREMENT
  1. Journal of Indonesian Society for Vascular and Endovascular Surgery (JINASVS) only receive the original manuscripts (clinical research, review article, or case report) in vascular and endovascular surgery. Others are accepted if only correlate to vascular medicine.
  2. Manuscripts are written on A4 pages, 1.5 line spaces, with left and right border of 3 cm; upper and lower border of 2.5 cm, docx files, without password. Provide the line number in the left side. Journal language is English.
  3. All authors guarantee that the manuscript is original, has never been published else where, and will not be submitted to other publisher. Authors should enclose the ‘Consent Form’ for all authors. Click Here to Download the form 
  4. Authors whose native language is not English should seek a proofread consultant, before submitting their manuscripts. Please attach your proofread receipt to the supplementary files on submitting process.
  5. The duration of reviewing process depends on manuscript qualification. It usually takes 2 months and the approval, correction or may be rejection letter, will be sent to the principle author.
  6. Authors whose article has been published will accept certificates and printed journals (2 exemplars). More than 2 exemplars, author will be charged IDR. 100.000,-/exemplar (excludes the delivery fee around Indonesia), or USD 10.00/exemplar (excludes the delivery fee to overseas).
  7. Authors will be charged IDR 300.000,- or USD 22 when the confirmation letter of publishing is issued. This charge issue is only regarding the printing cost, because our journal is a non-profit journal. 
  8. The unpublished article will not be returned.
MANUSCRIPT TEMPLATE

A. GENERAL FORMAT

The manuscript format must be presented in the following order:

  1. Title page
  2. Abstract (or summary for review article, case report, special article, or clinical practice). 
  3. Main text (tables should be in the same format as your article and embedded into the document where the table should be cited; images must be uploaded as separate files)
  4. Acknowledgments, Conflict of interests, Funding
  5. References

Do not use the automatic formatting features of your word processor such as endnotes, footnotes, headers, footers, boxes etc.

Provide appropriate headings and subheadings as in the journal. We use the following hierarchy: BOLD CAPS, bold lower case, Plain Text, Italics.

B. TITLE PAGE

The title page must contain the following information:

  1. Title describes the framing of the research/manuscript question, no abbreviation except the well-known terms.
  2. The name of corresponding author, postal address, e-mail, telephone and fax numbers.
  3. The full names of all authors, institutions, city and country of all co-authors.
  4. Up to five keywords or phrases suitable for use in an index (it is recommended to use MeSH terms).

Authorship – The ICMJE Recommendation

In order to give appropriate credit to each author of a paper, the individual contributions of authors to the manuscript should be specified in this section. Please attach the ‘consent form’ for all authors.

An “author” is generally considered to be someone who has made substantive intellectual contributions to a published study. To qualify as an author one should 1) have made substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; 2) have been involved in drafting the manuscript or revising it critically for important intellectual content; and 3) have given final approval of the version to be published. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. Acquisition of funding, collection of data, or general supervision of the research group, alone, does not justify authorship.

All contributors who do not meet the criteria for authorship should be listed in an acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, writing assistance, or a department chair that provided only general support.

All authors must have ORCID ID, and insert the ORCID ID of all authors in the last section of the manuscript. ORCID ID can be obtained in https://orcid.org/ .

C. CONTENTS

Editorial

The aim of an Editorial is to stimulate thought (often with more questions than answers) rather than review the subject exhaustively. Editorials are usually linked to one or more articles published in the same issue. Personal opinion and comment are perfectly legitimate since the Editorial is not anonymous, though of course such opinion needs to be reasonable and backed up by appropriate evidence.

Word count: up to 1200-1500 words.
Illustrations/Tables: no tables and/or figures.
References: up to 15.

Article of Research/Original Article

These represent a substantial body of laboratory or clinical work. Extended reports should not exceed 3000 words plus references; articles that exceed this word limit may be returned for revision before peer review. Additional data may be presented as supplementary information, which will be published online only should the article be accepted (this can be in any format: text, tables, images, etc.).

Original article should be presented in sections – namely:

  1. Title of The Article. The study design should be stated on the title
  2. Abstract. No more than 250 words, summarising the problem being considered, how the study was performed, the salient results and the principal conclusions under subheadings ‘Background and Aim’, ‘Methods’, ‘Results’, and ‘Conclusion’. 
  3. Key words. No more than 5. These should be given beneath the Abstract and in the box provided in the online submission process.
  4. Introduction. No more than 4 paragraphs. Without subtitle, state the rationale for the study, identify a problem main problem/the study purpose, establish a gap in the current knowledge/state the novelties, and articulate a hook that convinces readers that this gap is of consequence. Brief description of the background that led to the study (current results and conclusions should not be included).
  5. Methods. Please state the study design. Details relevant to the conduct of the study. Wherever possible give numbers of subjects studied (not percentages alone). Statistical methods should be clearly explained at the end of this section and its analyses must be explained on the methods used.
  6. Results. Work should be reported in SI units. Undue repetition in text and tables should be avoided. Comment on validity and significance of results is appropriate but broader discussion of their implication is restricted to the next section. Subheadings that aid clarity of presentation within this and the previous section are encouraged.
  7. Discussion. The nature and findings of the study are placed in context of other relevant published data. Caveats to the study should be discussed. Avoid undue extrapolation from the study topic.
  8. Conclusion
  9. Acknowledgments and affiliations. Individuals with direct involvement in the study but not included in authorship may be acknowledged. The source of financial support and industry affiliations of all those involved must be stated.
  10. References (usually below 30). Please see References for further style guidance. Consist of references of minimal 10 years recently and in the form of essay.
  11. Figure legends Maximum 6 tables and/or figures. Please see Illustrations and tables for further style guidance.
Article of References (Review, Special, Clinical Practice)

Although these are usually commissioned, authors are invited to discuss directly with the Editor possible topics for review.

Word count: the length will be indicated by or will be discussed with the editor, but will usually be less than 3000 words. Abstract: up to 250 words.
Tables/Illustrations: Maximum 6 tables and/or figures
References: to be discussed with the Editor.

Article of references should be presented in sections – namely:

  1. Title of The Article
  2. Abstract. No more than 250 words, summarising the problem being considered, how the study was performed. Please define abstract in two version languages (Bahasa and English).
  3. Key words. No more than 5. These should be given beneath the Abstract and in the box provided in the online submission process.
  4. Introduction. No more than 4 paragraphs. Without subtitle, state the rationale for the study some references, state the novelties and main problem. Brief description of the background that led to the study (current results and conclusions should not be included).
  5. Subtitles in keeping with needs
  6. Conclusion
  7. Acknowledgments and affiliations. Individuals with direct involvement in the study but not included in authorship may be acknowledged. The source of financial support and industry affiliations of all those involved must be stated.
  8. References (no limit, but usually below 50). Please see References for further style guidance. Consist of references of minimal 10 years recently and in the form of essay.
  9. Figure legends Maximum 6 tables and/or figures. Please see Illustrations and tables for further style guidance.
Article of Case Reports

Word count: the length will be indicated by or will be discussed with the editor, but will usually be less than 3000 words.
Abstract: up to 250 words.
Tables/Illustrations: Maximum 6 tables and/or figures
References: to be discussed with the Editor.

Case Report should be presented in sections – namely:

  1. Title of The Article
  2. Abstract. No more than 250 words, summarising the problem being considered, how the study was performed. Please define abstract in two version languages (Bahasa and English).
  3. Key words. No more than 5. These should be given beneath the Abstract and in the box provided in the online submission process.
  4. Introduction. No more than 4 paragraphs. Without subtitle, state the rationale for the study some references, state the novelty and main problem/the report purpose. Brief description of the background that led to the study (current results and conclusions should not be included).
  5. Case Illustration
  6. Discussion. The nature and findings of the study are placed in context of other relevant published data. Caveats to the study should be discussed. Avoid undue extrapolation from the study topic.
  7. Conclusion
  8. Acknowledgments and affiliations. Individuals with direct involvement in the study but not included in authorship may be acknowledged. The source of financial support and industry affiliations of all those involved must be stated.
  9. References (no limit, but usually below 50). Please see References for further style guidance. Consist of references of minimal 10 years recently and in the form of essay.
  10. Figure legends Maximum 6 tables and/or figures. Please see Illustrations and tables for further style guidance
ETHICS
  • When reporting/writing experiments result with certain object (i.e. patient’s names, or institution or others), should never mention about identity or other characteristic that describes that object.
  • Study on human subjects should have ethical clearance from institutional review board (IRB), and a copy of ethical clearance letter should be submitted.
  • The editorial board reserves the right to carry out editorial change if it is considered important. 
STYLE

General writing style

Please write in a clear, direct, and active style. Journal of Indonesian Society for Vascular and Endovascular Surgery is a international journal. Our preferred dictionaries are Chambers 21st Century Dictionary for general usage and Dorlands for medical terms.

Punctuation

  • No full stops in initials or abbreviations.
  • Minimal commas, but use commas before the “and” and “or” in lists: The bishops of Durham, Canterbury, Bath and Wells, and York were invited.
  • Use commas on both sides of parenthetical clauses or phrases, and with commenting clauses.
  • Know the difference between defining clauses (no comma) and commenting clauses (commas needed):

Medical staff who often work overtime are likely to suffer from stress.
Medical staff, who often work overtime, are likely to suffer from stress.

  • Use commas before “and,” “or,” “but” in two-sentence sentences (when the coordinate conjunction joins two main clauses):

Half received drug treatment, but their symptoms did not resolve more quickly.
We could make an omelette, or you could go and get a takeaway.

  • Note that when a comma is used, both main clauses must have a subject:

The patients stopped smoking, and they felt better for it.

  • Minimal hyphenation – use hyphens only for words with non-, -like, -type, and for adjectival phrases that include a preposition (one-off event, run-in trial). Not using hyphens will help you to avoid noun clusters (see Grammar below).
  • Quotation marks – please use double, not single, inverted commas for reported speech. Full stops and commas go inside quotation marks: She said, “We will.”
  • No exclamation marks, except in quotes from other sources.
  • Reference numbers go after commas and full stops, before semicolons and colons.
  • Minimal capitalisation. Use capitals only for names and proper nouns. Don’t capitalise names of studies.

Grammar

  • Write in the active and use the first person where necessary. Try to avoid long sentences that have several embedded clauses.
  • Sex: avoid “he” as a general pronoun. Make the nouns (and pronouns) plural, then use “they”; if that’s not possible, use “he or she.”.
  • Nouns and verbs should agree: The data are; None is…
  • Organisations and groups of people take singular verbs: The government is; The team has researched…
  • Avoid noun clusters: “Patient in intensive care unit” rather than “intensive care unit patient.”
  • Watch out for “danglers” (unattached participles and misrelated clauses):

Joining the service in 1933, his first post was… (the post didn’t join the service)
Joining the service in 1933, he was first posted to… (this is correct)

Technical terms

  • Drugs should be referred to by their approved non-proprietary names, and the source of any new or experimental preparations should be given.
  • Scientific measurements should be given in SI units, except for blood pressure, which should be expressed in mmHg.
  • Numbers under 10 are spelt out, except for measurements with a unit (8 mmol/l) or age (6 weeks old), or when in a list with other numbers (14 dogs, 12 cats, 9 gerbils).
  • Raw numbers should be given alongside percentages, and as supporting data for P values.

Illustration/Figures

  • Images should be saved and supplied as GIF, TIFF, EPS or JPEG files, at a minimum resolution of 300 dpi and an image size of 9 cm across for single column format and 18.5 cm for double column format.
  • We don’t receive images/figures in Photoshop (.psd) and/or CorelDRAW (.cdr) files.
  • Images should be mentioned in the text and figure legends should be listed at the end of the manuscript.
  • Cite illustrations in numerical order (figure 1, figure 2 etc) as they are first mentioned in the text.
  • Images must not be embedded in the text file but submitted as individual files (view further details in File Formats.)
  • During submission, when you upload the figure files please label them as Figure 1, Figure 2, etc.  The file label will not appear in the pdf but the order in which the figures uploaded should be sufficient to link them to the correct figure legend for identification.
  • Histograms should be presented in a simple, two-dimensional format, with no background.

Unacceptable file formats

Any file using OLE (Object Linking and Embedding) technology to display information or embed files, Bitmap (.bmp), PICT (.pict), Canvas (.cnv), Excel (.xls); and locked or encrypted PDFs are not acceptable.

TABLES

Tables should be submitted in the same format as your article and embedded into the document where the table should be cited. Tables should be self-explanatory and the data contain must not be duplicated in the text or figures. Tables should be in the same format as your article and embedded into the document where the table should be cited.

ACKNOWLEDGMENTS AND FUNDING

Please acknowledge anyone who contributed towards the study by making substantial contributions to conception, design, acquisition of data, or analysis and interpretation of data, or who was involved in drafting the manuscript or revising it critically for important intellectual content, but who does not meet the criteria for authorship. Please also include their source(s) of funding. Please also acknowledge anyone who contributed materials essential for the study. Authors may also like to acknowledge (anonymously) the patient on whom the study is based.

  • The role of a medical writer must be included in the acknowledgements section, including their source(s) of funding.
  • Authors should obtain permission to acknowledge from all those mentioned in the Acknowledgements.
  • Please list the source(s) of funding for the study, for each author, and for the manuscript preparation in the acknowledgements section. Authors must describe the role of the funding body, if any, in study design; in the collection, analysis, and interpretation of data; in the writing of the manuscript; and in the decision to submit the manuscript for publication.
REFERENCES

Authors are responsible for the accuracy of references cited: these should be checked against the original documents before the paper is submitted. It is vital that the references are styled correctly so that they may be hyperlinked. All references must be consist of minimal 10 years recently and in the form of essay.

Please use the references software to cite articles for your manuscript references, such as: EndNote, Mendeley, etc, but in your manuscript please override it into docx files, omit the automation. 

In the text

References must be numbered sequentially as they appear in the text. References cited in figures or tables (or in their legends and footnotes) should be numbered according to the place in the text where that table or figure is first cited. Reference numbers in the text must be given in super script immediately after punctuation (with no word spacing) – for example, .6 not 6.

Where more than one reference is cited, separate by a comma – for example, 1,4,39. For sequences of consecutive numbers, give the first and last number of the sequence separated by a hyphen – for example, 22-25. References provided in this format are translated during the production process to superscript type, which act as hyperlinks from the text to the quoted references in electronic forms of the article.

In the reference list

References must be double spaced (numbered consecutively in the order in which they are mentioned in the text) in the [slightly modified] Vancouver style. Only papers published or in press should be included in the reference list. (Personal communications or unpublished data must be cited in parentheses in the text with the name(s) of the source(s) and the year. Authors should get permission from the source to cite unpublished data)

Punctuation of references must follow the [slightly modified] Vancouver style:

The references writing style is using style of International Committee of Medical Journal Editors year 2008 by opening http://www.icmje.org/ site.

Use one space only between words up to the year and then no spaces. The journal title should be in normal letter (non-italic) and abbreviated according to the style of Medline. If the journal is not listed in Medline then it should be written out in full. Check journal abbreviations using PubMed.

List the names and initials of all authors if there are 3 or fewer; otherwise list the first 3 and add et al.

SUBMISSION PREPARATION CHECKLIST

As part of the submission process, authors are required to check off their submission’s compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • All authors have participated sufficiently in this work to take public responsibility for it and have reviewed the final version of the manuscript and approved it for publications.

Please fill in the ‘consent form for authors’ by following this link: https://journal.vascular.co.id/consent-form-jinasvs/

  • This manuscript has been submitted with the full knowledge and approval of the institution or department given as the affiliation of the authors.

The letter of ethical approval should be attached on the last step of submission process (‘upload the supplementary files’)

  • All authors guarantee that the manuscript is original, has never been published elsewhere, and will not be submitted to other publisher.
  • Author(s) are willing to pay a publication fee IDR 300.000,- or USD 22 (original article)
  • Authors whose native language is not English should be seek a proofread consultant, before submitting their manuscripts.

Authors should attach a proofread receipt on the supplementary files.

AUTHOR FEES

This journal charges the following author fees.

Article Publication: IDR 300.000,- or USD 22
If this paper is accepted for publication, you will be asked to pay an Article Publication Fee to cover printing costs. The payment account will be informed separately via correspondence email of the main author.

Transfer to,
Bank Name: MANDIRI
Account Name: Perhimpunan Spesialis Bedah Vascular Indonesia.JINASVS (please write the account holder as written, including dot)
Account Number: 1220010613829
SWIFT Code: BMRIIDJA
BIC Code: not applicable
IBAN Code: not applicable

Please attach the transfer-proof along with the all preparation checklist to the e-mail.

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